Not every meeting should be an email, but not every email should be a meeting. Why? The answer to “What do we want to accomplish with this meeting?” will determine if you should hold one at all. Identifying the main goal or outcome of a meeting should be the first step in your process. Use the tips here to optimize your current process – adapt what works for you and leave the rest. Your process for scheduling meetings looks different based on a few factors, including whether you manage a team or an entire organization. Optimize your process for scheduling meetings These include work hours, time zones, meeting preferences, and Focus Time. The intelligent meeting scheduler suggests the best time slots based on ten different factors. Not only does this save you time you can put toward work only you can do, but meeting scheduling apps can actually do a better job than you can.Ĭlockwise, for instance, offers a meeting scheduling tool that does more than look at open blocks of time on your team’s calendar. Work smarter, not harder by automating much of the meeting scheduling process. Whether you’re managing a team or just taking point on scheduling, these tips can help you combat Harvard Business Review’s three hallmarks of a bad meeting: Poorly timed, disorganized, and recurrent for no reason.īefore diving into these steps, let’s start small – with your meeting equipment. In this post, we’ll show you how to schedule meetings that have clear objectives, include the right people, and benefit everyone who attends. Also worth considering: How are unproductive meetings and Zoom fatigue contributing to the Great Resignation and declines in employee engagement? Estimates for the cost of unproductive meetings reach into the billions. It’s worth asking whether all these meetings are absolutely necessary. Between clicking from Zoom to Zoom, it’s easy to wonder when you’ll get to do actual work. For many, working from home brought a wave of new meetings.
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